Sending out interview invitation emails to your qualified candidates may sometimes be challenging. These challenges could be due to appearing too formal or spending much time drafting personalized emails. Paper writing pros are sharing these great tips on how to send email invites to candidates.

Email Vs Phone Interview Invitations

Interview invitation using phone calls is certainly more endearing to the candidates. However, use of emails is more preferable because some candidates may feel uncomfortable receiving phone calls from unknown numbers and the call may come through when they are in a noisy environment. This ends up making the communication less effective. In contrast, a candidate may access the email details at their own convenience.

Choice for the Language to Use When Sending an Email Interview Invitation

It is important that the choice of language used be conversational, welcoming and one that makes the candidate look forward to the interview itself. At the same time, it should also portray the values of your organization.

Guide on Sending an Email Invitation to a Phone Interview

Many companies use phone interviews during the first stages of assessing their candidates. Most candidates embrace this as it gives them an opportunity to say why they are the best candidates for the position. It is important to note the following:

1. Seeking for a job is difficult therefore it’s advisable that you always choose a friendly and approachable language.
2. Share as much information as possible. Most of the candidates are only cognizant with the role description.
3. Share your contact details for the candidates to reach back to you.

Sending Email Invitations to Disinterested Candidates

When sending email invitations to passive candidates, it is important to keep in mind that they may not welcome your attempt to present the opportunity to them. The following tips would prove beneficial:

1. Address them in a more personal way. This proves to them that you have carried out your homework.
2. Send them a link to the job description or include it in the email.
3. State clearly the reason for contacting them.
4. Avoid sending the invitation email using their work email address.

Sending Email Invitation for One-On-One Interview

This stage is crucial to a candidate as part of the interview process. It is important to keep the following tips in mind:

1. Remember that some of them are engaged at their current post of duty. It is a great idea to suggest several dates and times when the interviewing panel may be available.
2. Inform them what to expect from you.
3. Inform the candidate with whom they will be meeting with and the period of the meeting.

Sending Email Invitation for an Online Interview

It may be the first time for some of the interested candidates to interact with an online interviewing platform. It is important therefore to:

1. Inform them the goal of the interview, it’s functionality and how to seek for assistance.
2. Let them know it’s a stage on the recruitment process.
3. Test that the invitation link works.